General Questions
How can I obtain a new mailbox key?
The mailboxes are property of the US postal service. New keys can be ordered through the local post office. The phone number for the Trade Center Post Office located on S. Pickett Street is 703-751-2952.
How do I get a copy of the Association’s Certificate of Insurance?
Download a copy of the Certificate of Insurance (COI) for Cameron Station from the Forms & Surveys page, listed under the HOA Services and Fees menu item.
What is a homeowners association?
The Association is a legal corporation organized and incorporated under the laws of the Commonwealth of Virginia. The Association has Articles of Incorporation that entitle the association to exercise powers of a corporation. By purchasing a home within your community association, you automatically become a member of the association and will remain so for as long as you own your home. Membership in the association is mandatory and automatic for all owners. The deed to each lot and/or parcel specifically designates that the property owner will comply with the Covenants, Conditions, and Restrictions (CC&R's) of the association. You should have received a copy of these documents at the time your home purchase was closed by the title company. As a property owner in a community association, you will be required to pay assessments, abide by the community's rules and restrictions and maintain those areas of your home for which you are responsible.
Parking & Towing
How can I gain access to the parking garage in my building? Which parking space is assigned to my unit?
There are six Condominium communities in Cameron Station with parking garages. These garages are owned and maintained by the respective Condominium Association. The Condominium's Manager will be able to assist residents with garage access cards and assigned parking spaces.
What about parking moving vans and portable storage containers in parking spaces?
Parking a moving van/truck for less than 24 hours does not require approval. Residents needing to park moving and other storage vehicles for more than 24 hours need to notify the HOA (Managers@CameronStation.org) which can grant a permit for no more than three days. Regarding portable storage containers, residents must notify the HOA in writing seven days prior to the date the resident receives delivery of the storage container. The portable container may occupy one parking space as designated by the HOA for no more than three days.
Board of Directors
How is the Board of Directors elected? What is the election process?
The members of the association vote to elect the Board of Directors. The association elects board members for staggered terms so that knowledge of the community is retained. The association's Governing Documents outlines the process for board elections. The board elections take place at the annual membership meeting. Owners must be in good standing (current in assessments and in compliance with association covenants) to run for a board seat or vote in the election. A vote may be cast by ballot at the meeting or by proxy prior to the meeting. Typically, all votes are tallied and results are announced at the meeting. Board positions that may become vacant during the year may be filled by board appointment or at the Annual Meeting.
What is the purpose of the Board of Directors and what is their role?
The Board of Directors is responsible for maintaining the assets of the community, ensuring the financial health of the association, determining the level of services, and establishing policies and/or rules and regulations governing the use of the common areas. The Board has a fiduciary responsibility to do what is in the best interest of the association and to provide leadership in community affairs as dictated by the Governing Documents. This includes timely collection of assessments as well as payments made for services provided to the Association. In general, the Board Members are the decision makers for the Association. The Board of Directors is made up of individual homeowners who live within the same Cameron Station and who are elected to that position by the members of the Association. All affairs of Cameron Station Community Association are governed by the Board of Directors.
Why can't I get the addresses and phone numbers of my Board of Directors? Don't they work for me?
Your Board of Directors makes decisions for your Association. However, they are volunteers and receive no compensation for the jobs that they perform. Community Association Management Professionals (CAMP) represents the Board and your Association, which entails being a contact for most communications addressed to the Board. Also, legally we are not allowed to give out personal information of any homeowner including your Board of Directors.
Budgets & Assessments
Do we have a budget?
Yes, Associations adopt annual budgets each fiscal year. This budget is available to all owners by request or by mail in accordance with your association's Governing Documents. The budget is developed by the Board, with the assistance of the management company. The budget is developed over a period time in open meetings so that homeowners will have the opportunity to understand how assessments are set.
How can I find out how my Association dues are being utilized?
Your Community Manager can provide you with this information. However, your Association has an Annual Meeting where your Board of Directors discusses the financial aspect of the Association with the homeowners. Attending this meeting can be very enlightening and helps each homeowner understand the workings of a Homeowners Association. Additionally, you may also attend a monthly Financial Advisory Committee meeting, where the financial status is discussed.
I have lost my assessment fee coupon book, where do I send my payment?
If you lost your coupon book for your assessment fee, payment should be sent to the lockbox at:
Cameron Station Community Association
C/O CAMP
PO Box 105007
Atlanta, GA 30348
Please remember that you must put your account number on your check before mailing. Assessment payments will not be accepted at the Association office. Do not send payment to the Cameron Station Community Association office address.
If you would like to pay your assessments electrically, please log on to your CiraNet Resident Portal account. If you do not have one, please email CAMSTATI@CiraMail.com for your account information and instructions to register your account.
What are Assessments and how are they spent?
In order for the Board to accomplish the many tasks for which it is responsible, the Association needs operating funds for daily maintenance, repairs, administration and adequate Reserve funds for major repairs or replacements of capital items. As a member of the association, you are required to pay a share of the costs.
Community
I would like to make modifications to my home or property. Are there any requirements/guidelines?
Any exterior modifications or additions to your home or any structural changes must have prior written approval from the association. For information, applications and further details, contact the Covenants Administrator at covenants@cameronstation.org or visit the Covenants section of website. You should note that this approval process may take up to forty-five days; therefore, please do not schedule any construction work or purchase any equipment until written approval has been received.
Who is responsible for street maintenance? Who owns the streets in Cameron Station?
The City of Alexandria is responsible for maintenance on the four (4) public streets, which are Brenman Park Drive, Cameron Station Boulevard, Ferdinand Day Drive, and Somervelle Street. The City maintains curb, gutter, and asphalt.
Cameron Station is responsible for the maintenance of remaining thirty (30) community streets. Large scale maintenance is budgeted for in the Repair and Replacement Reserves. Expenses for small repairs and street sweeping are covered in the operating budget.
Buying & Selling
When selling my home, who at my management company do I need to contact?
If you need to request a Resale/Disclosure Packet or Questionnaire please click the below link that directs you to the CAMP's website. Resale packages are not prepared at the Cameron Club Office.
Once on the CAMP website you will want to follow the following instructions:
- Scroll to the bottom of the page
- Click the "Closing Documentsl" Tab, on the top right hand corner of the landing page
- If you are a first time user, register your company. The system takes at least three hours to process a new registration and assign a location ID
- Once you receive your location ID via email, you may go in and order the resale products needed
- There are instructions and product descriptions for each item.
If you require additional assistance, please call the Resale Hotline number at 855-877-2472..
If you own a condo, you will also need to obtain a resale packet from your Condominium Association. Please contact your Condominium Management Company for pricing and details.
Who to Contact
Who do I contact about updating my contact information?
You can email the office at admin@cameronstation.org with your updated information along with the supporting documentation so your information can be changed. Additionally, residents are encouraged to provide an updated Owner/Resident Information Sheet when any contact information has changed. If your last name has changed due to marriage, a copy of your marriage certificate would be needed. When sending your information to the office, be sure to include your Cameron Station address.
Who do I contact in case of an emergency?
If you have an After Hours Emergency for Townhomes & Single Family Homes, please call 855-477-2267. An example of an After Hours Emergency might be a tree came down and is blocking a road. If you are part of a Condominium Association, please click here to see contact/emergency information and reach out directly to your managing agent for condo-specific issues like leaks or building damage.
*If you are experiencing a life threatening medical or fire emergency, please move to a safe area and call 9-1-1 immediately.
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